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Executive Assistant Role at Bradfield Consulting

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Executive Assistant Role at Bradfield Consulting – 29 December, 2016

Executive Assistant Role at Bradfield Consulting

  • Posted on: 29 December, 2016
    Deadline: Not Specified

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  • Our Client – the President of an NGO and Partner at a Law Firm is looking to hire a result-oriented and self-motivated Executive Assistant.

    Reporting to the President, the Executive Assistant will serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

     

    RESPONSIBILITIES

    EXECUTIVE SUPPORT

    • Completes a broad variety of administrative tasks for the President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
    • Plans, coordinates and ensures the President’s schedule is followed and respected.
    • Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the President’s time and office.
    • Communicates directly, and on behalf of the President, with Board members, donors, Foundation staff, and others, on matters related to President’s programmatic initiatives.
    • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
    • Provides a bridge for smooth communication between the President’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
    • Works closely and effectively with the Presidentto keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
    • Provides leadership to build relationships crucial to the success of the NGO, and manages a variety of special projects for the President, some of which may have organizational impact.
    • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President’s ability to effectively lead the company.
    • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

    BOARD SUPPORT AND LIAISON

    • Serves as the President’s administrative liaison to NGO’s board of directors
    • Assists with travel arrangements, lodging, and meal planning as needed
    • Maintains discretion and confidentiality in relationships with all board members
    • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

    SENIOR MANAGEMENT LIAISON

    • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
    • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
    • Facilitates cross-divisional coordination of travel and outreach plans

    COMMUNICATIONS, PARTNERSHIPS, AND OUTREACH

    • Ensures that the President’s bio is kept updated and responds to requests for materials regarding the President and the organization in general
    • Edits and completes first drafts for written communications to external stake holders

    STRATEGIC INITIATIVES

    • Works with the Strategic Initiatives team in coordinating the President’s outreach activities
    • Follows up on contacts made by the President and supports the cultivation of ongoing relationships
    • Edits all, and creates acknowledgement letters from the President to donors

    SKILLS AND COMPETENCIES

    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
    • Expert level written and verbal communication skills
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability
    • Highly resourceful team-player, with the ability to also be extremely effective independently
    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
    • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
      Forward looking thinker, who actively seeks opportunities and proposes solutions

    EDUCATION AND EXPERIENCE

    • Master’s Degree required
    • Strong work tenure: 5 to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization
    • Experience and interest in internal and external communications, partnership development, and fundraising Expert MS Office
    • proficiency, Word, Excel, Outlook and PowerPoint (with high technical ability) Adobe Acrobat, and Social Media web platforms.

    Method of Application

    Interested and qualified? Go to Bradfield Consulting career website on bradfieldconsulting.has-jobs.com to apply

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